At Newdale, we use the Arbor Management Information System (MIS) to help manage pupil information securely and efficiently. Arbor now includes optional AI‑powered tools that help staff complete tasks more quickly — such as data analysis, drafting messages, or finding information inside the system.
Below explains clearly how AI processes data, where it goes, and how Arbor keeps your child’s information safe.
- Your Child’s Data Remains Protected
Arbor confirms that any student or staff data processed by Arbor AI is not stored, not retained, and not used to train AI models. [support.ar…cation.com]
Only the minimum information required to complete a specific task is processed.
- How the AI Process Works
When a member of staff uses an AI feature in Arbor:
- Arbor checks permissions
Arbor first checks what information the staff member is allowed to access within the MIS. [support.ar…cation.com]
- Only necessary data is sent for processing
Arbor sends only the data needed for that specific task to the AI model (for example, attendance numbers for a summary). [platform.s…areone.com]
- AI produces a result
The AI generates an output — such as a summary, draft message, or data insight — and sends it straight back into Arbor MIS.
- Data does NOT leave Arbor systems permanently
Arbor operates within UK‑hosted environments and maintains strict agreements to ensure data is handled securely and legally. [platform.s…areone.com]
- Fully Compliant With UK Data Protection Laws
Arbor states that all AI features comply fully with:
- UK GDPR
- Data Protection Act 2018
- Privacy and Electronic Communications Regulations (PECR)
This ensures data is processed lawfully, fairly, and transparently. [support.ar…cation.com]
- No AI Decisions Affect Students Automatically
AI in Arbor is used only as a support tool.
It helps staff by providing suggestions, summaries, or draft information.
All decisions affecting students — including attendance, safeguarding, behaviour, or academic matters — are always made by school staff, not by AI.
- What AI in Arbor Can Do
Examples of helpful tasks Arbor AI supports include:
- Drafting messages for staff to review
- Creating quick summaries about attendance or learning
- Helping staff find information quickly
- Offering guidance when setting up school processes
[platform.s…areone.com]
These tools save staff time so they can focus more on children and learning.
- What AI in Arbor Does Not Do
- It does not make decisions about children
- It does not store or keep copies of your child’s information
- It does not use school data to train external AI systems
[support.ar…cation.com]
